Microsoft Project Training for Project Management in Nigeria

MS PROJECT TRAINING OUTLINE

Each view in MS Project has different Tables

Default Settings in MS Project

Scheduling option Manual Scheduled Auto Scheduled

Auto scheduled tasks scheduled on Project Start Date Current Date

Basic Gantt Chart Entry Table screen with Gantt Area Other Tables such as Cost, Hyperlink, Schedule, Tracking, Variance, Work, Summary, Usage, etc

Develop WBS for a Project

Navigating the MS Project Workspace

Task Name and one other column (Duration, Start date, or Finish date) should receive initial input on the Entry table of the Gantt Chart.

Every other column is calculated automatically

Attach a couple of files to the Summary Task

Adding Custom Fields in Resource Sheet to allow you:

Enter Quantity of Materials

Calculate Total Cost of Materials

Create Custom Drop-Down Lists from Lookup button on the Expression Builder Dialog Box to select a supplier

Select Suppliers for each Material

Using FUNCTIONS in Custom Fields to:

Perform Calculations based on a defined criterium

Activate and Inactivate a Task. It is a technique used to show new scope of work or disable existing scope of work

Using different types of Relationships to shorten Critical Path

Create a Milestone Task in Microsoft Project

Resources, Constraints and Baseline

Ensure that every Task has Resources assigned to it

Set CONSTRAINTS for the particular Task

Add a NOTE whenever you apply a CONSTRAINT to a Task

Set the Project Baseline

Add Resources to a Project using the Resource Sheet

Identify three types of Resources: Work, Material and Cost

Assign Variable Material Resources to a Task

Set Cost resources to Budget resources

Use different Cost Sheets to charge different Rates for a Resource

Selecting a block of Tasks to assign the same Resources or group of Resources

Using Tracking Gantt Chart:

To check Slip of each Task by comparing Baseline with Actual based on SCHEDULE

NOTE: Slack, also called float, is the amount of time a task can slip before it bumps into another task.

Create Project Schedule from Microsoft Excel

Import data from Microsoft Excel to MS Project